Interested in volunteering with the Spring Valley Elementary PTA? Position descriptions are available below. Make sure you are registered to volunteer through Durham County Volunteer Page .
BOARD MEMBERS
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President
Purpose: The President manages the overall mission, objectives and strategies of the SVE PTA.
Duties:
- Oversee and provide direction and guidance to the board of directors and committees
- Collaborate with the new board of directors each summer to plan and set priorities and goals; determine programs, events and fundraisers for the school year, and set the calendar and budget for the year
- Lead the PTA toward specific goals determined by the board of directors and voted on by the general membership
- Collaborate with the school principal on objectives for the year, and the schedule of events (coordinate school and PTA events)
- Schedule, create the agenda for, and facilitate monthly PTA board meetings, and at least 3 PTA General Meetings during the school year, according to Robert’s Rules of Order
- Support the recruitment, management and retention of volunteers
- Welcome a diverse and inclusive group of members, volunteers and leaders
- Support membership growth and retention
- Support efforts to manage money and raise funds
- Support effective and successful execution of PTA programs
- Advocate on behalf of students
- Any other duties as outlined by the state and national PTA
Vice President
Purpose: The Executive Vice President is second in command to the President and assists in managing the overall mission and objectives of the SVE PTA.
Duties:
- Attend all PTA board meetings and PTA general meetings, and attend special meetings as needed
- Confer with and assist the President in carrying out his/her duties
- Represent the President in his/her absence or upon request
- Help board members and committee chairs as needed
- Oversee the Nominating Committee each year, to solicit volunteers to fill the board of director roles (4 main roles – President, VP, Secretary, Treasurer – will be slated and voted on at the last general meeting of the year, for the following school year)
- Create and Oversee the Mini-Grant Program: Create a mini-grant committee; review and approve mini-grant requests as needed and within the budget
- Any other duties as outlined by the state and national PTA
Secretary
Purpose: The Secretary is responsible for keeping an accurate record of the proceedings of the PTA meetings.
Duties:
- Attend all PTA board meetings and PTA general meetings, and attend special meetings as needed
- Send meeting announcements prior to the meetings; send out the agenda and any pertinent documents necessary prior to the meeting
- Request reports from board members prior to board meetings
- Record the minutes, including any business transacted, of the general membership meetings and board of director meetings, and distribute them in a timely manner
- Take accurate attendance, ensure a quorum is met, and take minutes at board and general meetings
- Make copies (if needed) of minutes from last meeting for distribution and approval at next meeting
- Maintain the records retention policy
- Maintain the adopted ethics/conflict of interest policy as signed by the current board members
- Maintain a current copy of the bylaws and SVE PTA Standing Rules
- Maintain any other documents related to the PTA as outlined by the NC PTA and the Durham Council PTA
- Any other duties as outlined by the state and national PTA
Treasurer
Purpose: The Treasurer is responsible for managing the financial records of the SVE PTA.
Duties:
- Attend all PTA board meetings and PTA general meetings, and attend special meetings as needed
- Ensure the PTA’s financial records are reviewed according to the bylaws before assuming his/her duties
- Ensure only current authorized signatures are on file at the bank for financial transactions
- Collaborate with the PTA board of directors to generate the annual PTA budget
- Oversee ongoing PTA finances, and ensure adherence to the approved PTA budget
- Keep accurate books of accounts and records in accordance with the records retention policy
- Review and approve bills and reimbursement requests, sign checks (obtain 2 authorized signatures on every check), and distribute as needed
- Record checks and deposits on the Excel ledger
- Prepare and present budget report at the monthly board meetings and the PTA general meetings throughout the year
- Ensure an audit, financial review or compilation is done in accordance with the bylaws, state PTA requirements, and the PTA’s business practice, and state nonprofit corporate laws.
- Prepare or coordinate the preparation of the annual audit and tax return
- Any other duties as outlined by the state and national PTA
Fundraising Chair
Purpose: The Fundraising Chair oversees PTA fundraisers throughout the year. This is a one year commitment.
Duties:
- Recruit volunteers for the Fundraising Committee
- Attend all PTA board meetings and PTA general meetings, and attend special meetings as needed
- Coordinate, organize and execute PTA-sponsored fundraisers throughout the year, as determined in the summer planning session prior to the start of the school year
- Determine chairs/coordinators for various areas under Fundraising – Box Tops, Spirit Wear, etc.; oversee activities under these areas
- Set up committees as needed for larger fundraisers during the year ( Giving Campaign, Fun Run, etc.)
- Work with Communications Chair on promotion of fundraisers
- Track and evaluate fundraiser success and assist in making decisions and changes for future fundraisers
Communications Chair
Purpose: The Communications Chair oversees PTA communications to parents, faculty and staff via email, social media and the SVE web site. This is a one year commitment.
Duties:
- Recruit volunteers for the Communications Committee
- Attend all PTA board meetings and PTA general meetings, and attend special meetings as needed
- Provide timely and accurate distribution of information via various communication channels (email, web site, social media)
- Oversee the design and execution of the digital newsletter and execute monthly email campaign communications; request content from board members and chairs throughout the year
- Design and execute other email campaign communications as needed
- Manage (or oversee) the SVE PTA web site
- Manage (or oversee) the PTA social media accounts (Facebook, Twitter, and Instagram)
- Work with staff liaisons on PTA items to include in teacher newsletters sent home with all students, and on items to send directly to faculty/staff
- Work with all board members and committee chairs on PTA activities to ensure effective communication – through email, social media, flyers, or whatever is needed
- Assist board members in designing print flyers as needed
- Oversee and ensure consistency of logo use and branding of the PTA
- Create a communications committee each year as needed to assist with communications tasks
Membership Chair
Purpose: The Membership Chair is responsible for recruiting families to join the SVE PTA. This position is a one year commitment.
Duties:
- Recruit volunteers for the Membership Committee
- Attend all PTA board meetings and PTA general meetings, and attend special meetings as needed
- Design and implement the membership drive for the SVE PTA
- Contact all new members that join the PTA to welcome them, invite them to attend general meetings, and help find a volunteer role.
- Distribute flyers to parents and faculty/staff to encourage them to join the SVE PTA and make sure enough copies are available and stored in the PTA closet for use by other board members
- Coordinate with the Communications Chair and Hospitality Chair to publicize and promote membership
- Commit to attend all PTA-sponsored activities/events to promote PTA memberships, as well as any school sponsored functions when applicable. Designate a stand in representative if needed.
- Distribute the North Carolina PTA membership cards or encourage members to download them from their Memberhub profile
- Maintain an accurate record of names, addresses, telephone numbers, and other information in Memberhub database
- Provide membership information to the President, Treasurer and other board members as needed
- Coordinate with the Treasurer to send the state and national portion of the membership dues to the state office by November 15th and March 15th
PAAC Chair
Purpose: The PAAC Chair is responsible for overseeing the PAAC committee. This position is a one year commitment.
Duties:
- Attend all PTA board meetings and PTA general meetings, and attend special meetings as needed
- Organize and convene monthly meetings of the PAAC subcommittee
- Attend PTA board meetings and facilitate communication between the PAAC and the PTA
- Participate in the DPS-wide PAAC trainings and capacity building opportunities and share back with the Spring Valley PAAC and PTA
- Facilitate the development, execution, and assessment of annual goals with the Spring Valley PAAC membership
Advocacy Chair
Purpose: Advocacy is at the core of our PTA mission to make every child’s potential a reality. By engaging and educating members on important issues at the local, state and national level, PTAs become an important voice in making decisions that impact Texas families.
Duties:
- Recruit members for the Advocacy Committee
- Attend all PTA board meetings and PTA general meetings, and attend special meetings as needed
- Identify policy issues of interest to your PTA membership and monitor through local and national media, school district policies, school board meetings, and PTA resources.
- Advocate for policies aligned with NC PTA’s legislative priorities.
- Present legislative reports at all meetings.
- Provide members with contact information for elected officials, while sharing action alerts and encouraging participation.
- Meet with elected officials at least annually.
- Network with PTA Advocacy Leaders in your community to collaborate on common goals.
Diversity & Inclusion Chair
Purpose: The Diversity & Inclusion chair oversees PTA-sponsored activities specifically for families that make up the diverse cultures and family structures at SVE and represents them within the PTA. This role helps find ways to serve all families of SVE>. This position is a one year commitment.
Duties:
- Recruit members for the Diversity & Inclusion Committee
- Submit updates to the PTA Board of Directors
- Attend PTA general meetings and special meetings as needed
- Work together with Board of Directors to develop programs that cater to parents of diverse backgrounds
- Plan diversity and inclusion representation activities/events throughout the school year
Hospitality Chair
Purpose: The Hospitality Chair oversees the PTA-sponsored hospitality events at SVE. This position is a one year commitment.
Duties:
- Recruit volunteers for Hospitality Committee
- Attend all PTA board meetings and PTA general meetings, and attend special meetings as needed
- Support meetings by greeting and introducing yourself to non-board attendees welcoming them to the meeting.
- Pay special attention to any new members
- Coordinate “Welcome Back” breakfast for parents at the beginning of the school year
- Coordinator Parent meetings throughout the school year
- Plan and execute Staff Appreciation Week activities
- Coordinate staff treats (including custodians, cafeteria staff and bus drivers) throughout the year, such as holiday desserts, coffee cart, etc.
- Set up committees as needed for events during the year (i.e., Staff Appreciation Week)
SUB-COMMITTEE MEMBERS
Click here to apply for a board member position!
Box Tops Coordinator
Purpose: The Box Tops Coordinator oversees the box top fundraising program. This position is a one year commitment
Duties:
- Reports directly to Fundraising Chair
- Performs all duties as assigned by the Fundraising Chair
- Submit monthly reports to the PTA Board of Directors
Art to Remember Coordinator
Purpose: The Art to Remember Coordinator oversees the Art to Remember fundraising program. This position is a 4 month commitment beginning in September.
Duties:
- Reports directly to Fundraising Chair
- Performs all duties as assigned by the Fundraising hair
- Submit monthly reports to the PTA Board of Directors
Volunteer Coordinator
Purpose: The Volunteer Coordinator oversees the activities of the school volunteers. This position is a one year commitment.
Duties:
- Reports directly to Membership Chair
- Submit updates to the PTA Board of Directors
- Keep volunteer information up to date in a master spreadsheet or database
- Forward volunteer information to board members and committee/event chairs as needed
- Create sign-ups for events and school needs as needed
- Ensure all volunteers are welcomed at events when they arrive, and provide instructions to volunteers as needed (or work with the event chair/coordinator to ensure this happens)
- Help the nominating committee to promote open chair/board positions and network with volunteers to fill these roles
- Develop and distribute volunteer forms (usually at the beginning of the year)
- Work with the Communications Chair to make sure volunteer opportunities are current and published on the PTA website, emails, and social media as needed
- Communicate with staff liaison(s) to determine faculty and staff needs that require volunteers
- Promote the value of volunteer programs to increase parental and community volunteer hours within the school community
- Monitor and track volunteer hours
- Help plan a recognition activity for volunteers at the end of the school year
Classroom Parent Liaison Coordinator
Purpose: The Classroom Liaison Coordinator oversees the activities of the classroom parent liaisons. This position is a one year commitment.
Duties:
- Reports directly to Membership Chair
- Submit monthly reports to the PTA Board of Directors
- Each year, determine and communicate room parent responsibilities to teachers, and inform teachers of how to request room parent(s) for their class
- Keep a master spreadsheet with room parent names and contact information
- Forward room parent contact information to board members and committee/event chairs as needed
- After room parents are selected for each classroom at the beginning of the year, hold an orientation meeting with room parents; create agenda and items to communicate/discuss
- Remind room parents that they must register with Durham County Public School System to volunteer at school (using computers in the main office or library)
- Request room parents sign up for the PTA email newsletter and encourage their class parents to sign up
- Support room parents by providing information, ideas and suggestions on how to support their teacher, the classroom, and the PTA throughout the year
VOLUNTEER OPPORTUNITIES
Click here to apply as a classroom liaison
Classroom Liaison
Purpose: Volunteering as a Spring Valley Elementary PTA Classroom Liaison is a pivotal role designed to help the PTA in its efforts to support teachers and students. The PTA Classroom Liaison will serve in a different capacity than the classroom teacher’s room parent in that the responsibility of the PTA Classroom Liaison is to serve as a bridge between the PTA and individual classrooms. Please review the duties listed below to learn a little more about the role.
Duties:
- Serve as a liaison between the PTA and your child’s classroom community (e.g. teacher(s) and parents).
- Collaborate with the classroom teacher to create a list of contact information for parents. Maintain that list for PTA communication purposes.
- Disseminate information to classroom parents about PTA meetings, events, and fundraisers.
- Coordinate other parents in the classroom for PTA volunteer opportunities.
- Send reminders about ongoing PTA opportunities (i.e. Harris Teeter Together in Education program, Amazon Smile, PTA Facebook Group, etc…)
- Promote PTA membership among parents in the classroom and the teacher(s).
- Meet with the teacher to determine classroom teacher’s needs that PTA can support.
- Attend PTA meetings, if possible, to keep informed of upcoming PTA events and activities
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